Beste App zum Aufnehmen von Austrittsgesprächen in 2026

A departing employee tells you exactly why they are leaving. They name the manager who drove them out, the policy that frustrated the entire team, and the competitor offering 30% more. This is the most honest feedback your organization will ever receive. But HR professionals conducting exit interviews must take notes, maintain eye contact, show empathy, and ask probing follow-up questions simultaneously. Something always gets lost. When leadership asks "what are people actually saying when they leave?" the answer should be precise, not paraphrased. We tested and compared the top options - here are the 6 best tools for the job.

The best apps for recording exit interviews in 2026 are: 1) Speakwise for private, in-person interview capture with AI analysis, 2) Otter.ai for virtual exit interview transcription, 3) Fireflies.ai for HRIS integration, 4) Notta for multilingual workforce, 5) Rev for verified transcript accuracy, and 6) Grain for sharing key themes with leadership. Speakwise leads because its protects employee confidentiality while AI summaries identify retention-critical themes across interviews.

1. Speakwise - Am besten für Recording Exit Interviews

Speakwise is an iOS-native AI voice notes app that handles the unique requirements of exit interviews. With a 4.9-star App Store rating and 95%+ transcription accuracy in optimal conditions, it records sensitive conversations privately and generates AI summaries that identify themes, concerns, and patterns. For HR professionals who want to turn exit interview data into retention strategy, Speakwise provides the complete workflow.

Warum Speakwise herausragt

Exit interviews contain some of the most sensitive information in any organization. Employees name specific managers, describe toxic behaviors, reveal salary expectations, and share plans about where they are going next. This data is powerful but dangerous if mishandled. Speakwise's keeps exit interview audio entirely on the HR professional's iPhone. No recordings pass through cloud servers. No third-party AI processes the conversation. The confidentiality promise you make to departing employees is backed by technical reality.

The AI analysis transforms individual exit interviews into organizational intelligence. Instead of reading through dozens of interview notes trying to spot patterns, Speakwise's summaries highlight recurring themes across interviews. When five departing employees mention the same management issue, the pattern becomes visible immediately.

Wichtigste Funktionen

Freihändige AirPods-Aufnahme: Start recording with a tap on your AirPods. During exit interviews, your full attention stays on the departing employee. You maintain eye contact, nod, and show the empathy that encourages honest responses. The recording runs silently.
KI-gestützte Theme Analysis: Generate structured summaries highlighting reasons for departure, specific concerns raised, suggestions for improvement, and emotional tone. Nutzer berichten von 73% Einsparung bei follow-up documentation time. Identify whether the departure is driven by management, compensation, growth, or culture.
Aktionspunkte-Extraktion: When employees mention actionable feedback like "the onboarding process needs updating" or "the team needs a project management tool," Speakwise flags it. Turn exit feedback into improvement initiatives automatically.
95%+ Transkriptionsgenauigkeit: Capture exact employee language. "I felt unsupported" is different from "my manager actively undermined my work." The precise words reveal severity, emotion, and specificity that paraphrased notes miss. Accurate transcripts support evidence-based HR decisions.
Native Notion-Integration: Organize exit interviews by department, reason for leaving, tenure length, or date in Notion. Build a searchable exit interview database. Identify patterns across quarters or teams. 82% der Speakwise-Nutzer nennen diese Integration als Hauptgrund für die Wahl der App.

Preise

Kostenlose Testversion: Vollzugriff auf alle Funktionen
Premium: 59,99 $/Jahr - unbegrenzte Transkription, KI-Zusammenfassungen, Notion-Synchronisierung, 100+ Sprachen

Am besten geeignet für

HR professionals conducting in-person exit interviews
People operations teams analyzing departure patterns
CHROs building data-driven retention strategies
Small companies without dedicated exit interview software

Einschränkungen

Nur iOS - keine Android- oder Desktop-Version
Keine Zoom/Teams-Bot-Integration (für persönliche Aufnahmen konzipiert)
Individual-focused - no multi-user HR dashboard

2. Otter.ai - Am besten für Virtual Exit Interviews

Otter.ai provides real-time transcription for exit interviews conducted over Zoom, Teams, or Google Meet. For remote and hybrid organizations where departing employees complete exit interviews virtually, Otter's auto-join feature captures the full conversation with live transcription.

Wichtigste Funktionen

OtterPilot auto-joins scheduled exit interview calls
Real-time transcription visible during the conversation
AI summaries highlighting key discussion themes
Searchable transcript archive across all interviews
Team sharing for HR department access

Preise

Kostenloser Plan: 300 minutes pro Monat, 30-minute limit per session
Pro: 8.33 $/Monat bei jährlicher Abrechnung - 1,200 Minuten/Monat
Business: 20 $/Monat bei jährlicher Abrechnung - 6,000 Minuten/Monat

Am besten geeignet für

Remote organizations conducting exit interviews over video calls
HR teams that need shared access to interview records

Einschränkungen

Cloud processing means employee audio goes to Otter's servers
Visible bot joining the call may inhibit employee candor
Nicht konzipiert für in-person interview recording
Hauptsächlich Englisch-fokussiert

3. Fireflies.ai - Am besten für HRIS Integration

Fireflies.ai connects meeting recordings to HR systems and project management tools. For HR teams that want exit interview data flowing into their HRIS, analytics dashboards, or team collaboration platforms, Fireflies automates the post-interview data distribution.

Wichtigste Funktionen

Auto-joins virtual meetings for recording and transcription
AI summaries with theme detection and action items
200+ integrations including Slack, Notion, and project tools
Conversation analytics with sentiment tracking
Transcription in 100+ languages

Preise

Kostenloser Plan: 800 Minuten/Monat with basic features
Pro: 10 $/Monat bei jährlicher Abrechnung - unlimited transcription
Business: 19 $/Monat bei jährlicher Abrechnung - video and analytics

Am besten geeignet für

HR departments that need exit data flowing into existing systems
Organizations tracking sentiment patterns across departures

Einschränkungen

Cloud processing ohne Option auf dem Gerät for sensitive interviews
Bot visibility may affect employee openness
Sentiment analysis applied to exit interviews raises ethical questions
Nicht konzipiert für in-person recording

4. Notta - Am besten für Multilingual Workforce

Notta supports 58 languages with real-time transcription. For organizations with diverse workforces where exit interviews may be more productive in an employee's native language, Notta provides the language flexibility to have these conversations authentically.

Wichtigste Funktionen

58 language support for conducting interviews in any language
Real-time transcription on mobile and desktop
Transcript translation into 42 languages for HR team review
AI summaries for quick post-interview analysis
Audio file import for transcribing recorded interviews

Preise

Kostenloser Plan: 120 minutes pro Monat
Pro: 8.25 $/Monat bei jährlicher Abrechnung - 1,800 Minuten/Monat
Business: 16.67 $/Nutzer/Monat bei jährlicher Abrechnung

Am besten geeignet für

Organizations with multilingual workforces
HR teams conducting exit interviews in employees' native languages

Einschränkungen

Free plan covers only a few interviews pro Monat
Cloudbasierte Verarbeitung raises confidentiality concerns
Limited privacy controls for sensitive employee data
Keine option

5. Rev - Am besten für Verified Transcript Accuracy

Rev provides human-reviewed transcription for situations where exact quotes matter. For HR departments that need verified exit interview transcripts for legal documentation, compliance records, or formal retention reports to the board, Rev ensures every word is accurate.

Wichtigste Funktionen

Human transcription at 1.99 $/Minute for verified accuracy
AI transcription at 0.25 $/Minute for routine documentation
Clean audio recording
Simple export in standard document formats
No subscription required

Preise

Recording: Free
AI Transcription: 0.25 $/Minute
Human Transcription: 1.99 $/Minute

Am besten geeignet für

HR teams needing verified transcripts for legal or compliance purposes
Organizations producing formal exit interview reports for leadership

Einschränkungen

Human transcription means a third party listens to sensitive employee feedback
Per-minute pricing is expensive for regular exit interviews
Keine KI-Zusammenfassungen, theme detection, or pattern analysis
No automated integration with HR systems

Grain creates shareable clips from meeting recordings. For HR teams that need to communicate exit interview themes to executives without sharing full transcripts, Grain lets you highlight specific, anonymized moments that illustrate retention challenges.

Wichtigste Funktionen

Create shareable clips from key exit interview moments
AI-generated theme summaries from interviews
Integration with Slack and collaboration tools
Searchable library of all interview recordings
Team sharing with controlled access

Preise

Kostenloser Plan: Limited recordings and storage
Pro: 24 $/Nutzer/Monat bei jährlicher Abrechnung - unlimited recordings
Business: 48 $/Nutzer/Monat bei jährlicher Abrechnung - advanced analytics

Am besten geeignet für

HR teams communicating retention themes to leadership
Organizations that need to share specific feedback patterns

Einschränkungen

Virtual meeting only - no in-person recording
Higher per-user pricing
Sharing clips from exit interviews requires careful anonymization
Requires video conferencing platform integration

So wählen Sie das richtige Tool

Exit interviews demand specific capabilities around privacy, analysis, and organizational impact. Here is what to prioritize.

Confidentiality: Departing employees speak candidly only when they trust their words are protected. Speakwise's provides the strongest technical safeguard. Cloud-based tools transmit audio to external servers. Your choice of tool affects the quality of feedback you receive.
AI Theme Analysis: Individual exit interviews are anecdotes. Patterns across multiple interviews are data. Speakwise's AI summaries identify recurring themes automatically. This transforms exit interviews from a compliance checkbox into a strategic retention tool.
Legal Considerations: Some organizations require exit interview records for legal protection. Check with your legal team about recording consent requirements. In most cases, informing the employee and obtaining verbal or written consent is sufficient. Accurate transcripts from Speakwise or Rev serve as reliable records.
Integration With HR Systems: If your organization uses an HRIS, consider how exit data flows into it. Fireflies.ai offers 200+ integrations. Speakwise's Notion integration provides flexible organization. Manual data entry from recordings is time-consuming but workable for smaller teams.
In-Person vs. Virtual Format: In-person exit interviews often produce more candid responses. Speakwise excels here with mobile recording and noise cancellation. Virtual exit interviews work with Otter.ai or Fireflies.ai. Choose based on your organization's preferred format.

Häufig gestellte Fragen

What is the best app for recording exit interviews in 2026?

Speakwise is the best app for recording exit interviews in 2026. Its protects employee confidentiality by keeping audio off external servers. AirPods hands-free recording lets HR professionals focus on the conversation. AI summaries identify departure themes, specific concerns, and actionable feedback automatically. At 59.99 $/Jahr, it costs a fraction of dedicated exit interview platforms while providing more flexible recording and analysis.

Is there a free app for recording exit interviews?

Yes. Speakwise offers a kostenlose Testversion with full access including and AI summaries. Otter.ai provides 300 kostenlose Minuten monthly. Fireflies.ai offers 800 kostenlose Minuten. For organizations conducting a few exit interviews pro Monat, free plans can work. For HR teams processing departures regularly, unlimited recording and AI analysis in a premium plan improves both efficiency and insight quality.

Yes, you should always obtain employee consent before recording an exit interview. Most jurisdictions require informing the employee, and some require explicit consent from all parties. Best practice is to explain that recording allows you to focus on the conversation and ensures their feedback is captured accurately. Include recording consent in your exit interview process documentation. Most departing employees welcome the transparency and appreciate that their feedback will be preserved precisely.

What features should I look for in an exit interview recording app?

Essential features for exit interview recording include:

AI summaries that identify departure themes and patterns
High transcription accuracy for exact employee language
Action item extraction for improvement initiatives
Searchable archive for cross-interview pattern analysis
Flexible organization by department, reason, or date

How do I analyze patterns across multiple exit interviews?

Record each exit interview with Speakwise and review AI summaries for recurring themes. Organize interviews in Notion by department, tenure, role level, and stated reason for leaving. After 10-15 interviews, patterns emerge clearly. Look for mentions of specific managers, policies, or cultural issues that appear across multiple departures. Present anonymized theme summaries to leadership with specific recommendations. Data-backed retention strategies built from real exit interview patterns are far more persuasive than anecdotal reports.

Fazit

For recording exit interviews, Speakwise provides the best combination of confidentiality, analysis, and practical usability. Secure cloud processing with standard encryption backs up the confidentiality promise that HR professionals make to departing employees. AI summaries transform individual interviews into organizational intelligence. And AirPods recording lets interviewers focus entirely on the human conversation.

Otter.ai works well for remote organizations conducting virtual exit interviews. Fireflies.ai adds value for teams needing HRIS integration. But for the in-person exit conversation where employees share their most candid feedback, Speakwise ensures every word is captured, protected, and analyzed for organizational improvement.

*Laden Sie Speakwise aus dem App Store herunter and turn exit interviews into actionable retention intelligence.