Todoist Alternatives: Top 5 in 2026
Used by recruiters, executives, consultants, and more.
What Are the Best Todoist Alternatives?
Speakwise leads for professionals who need AI-extracted action items from meetings with automatic transcription and Notion sync on iPhone. TickTick offers the best value with built-in calendar views, habit tracking, and a Pomodoro timer at $35.99/year. Things 3 delivers a premium Apple-exclusive task management experience with a one-time purchase. ClickUp provides full project management with task dependencies and team workload views. Notion combines task management with documents, databases, and wikis in one workspace.
Why Look for Todoist Alternatives?
Todoist is a popular task manager with clean design and natural language input. But several issues push users to explore alternatives.
- Price increase in late 2025: Todoist raised Pro monthly pricing by 40% and annual pricing by 25% in December 2025. The Pro plan now costs $5/month or $48/year.
- No task dependencies: Complex projects with sequential tasks require workarounds. Todoist treats every task as independent.
- No built-in calendar view: The calendar layout only recently became available and requires a Pro subscription. Free users get list and board views only.
- No time tracking: Todoist lacks native time tracking. You need third-party integrations to log hours on tasks.
- No Gantt charts or timelines: Project planning with dependencies and critical paths is impossible in Todoist.
- Tasks come from meetings, but Todoist cannot capture them: Most action items originate in conversations. Todoist requires manual entry for every task.
The biggest gap: tasks born in meetings get lost because nobody writes them down fast enough. AI-powered capture solves this.
Alternative #1: Speakwise - Best for Extracting Meeting Action Items
Speakwise captures action items directly from conversations using AI-powered transcription on iPhone. With 94% action item extraction and 95%+ transcription accuracy across 100+ languages, it solves the fundamental problem Todoist cannot - capturing tasks at the source.
Why Choose Speakwise Over Todoist?
- Automatic action item extraction: Todoist requires you to type every task manually. Speakwise records meetings and extracts action items automatically. No task gets forgotten.
- Context-rich tasks: Speakwise tasks come with full meeting context - who said what, when, and why. Todoist tasks are bare text entries without conversation context.
- AI transcription and summaries: Every meeting produces a full transcript, structured summary, and extracted action items. Todoist only manages tasks after you create them manually.
- Notion sync for organized knowledge: Action items, transcripts, and summaries flow into Notion automatically. Todoist's integrations require manual setup and often lose context.
Key Features
- One-Tap Recording: Record any meeting on your iPhone with a single tap. Use AirPods for hands-free capture during client calls, team standups, or coaching sessions where typing tasks in Todoist would be disruptive.
- Long Recording Support: Multi-hour board meetings, conference sessions, offsites.
- Works Offline: Construction sites, secure boardrooms, planes - record without WiFi. Sync when you're back.
- AI Action Item Extraction: Automatically identifies action items with 94% accuracy. Detects assignees, deadlines, and context from natural conversation without structured input.
- 95%+ Transcription Accuracy: Professional-grade transcription with noise cancellation and speaker separation. Captures every commitment and deadline mentioned in conversation.
- 100+ Language Support: Native transcription for Spanish, French, German, Mandarin, Japanese, Arabic, Hindi, and dozens more. Handles multilingual meetings where tasks get assigned in different languages.
- Native Notion Integration: Action items, transcripts, and summaries export automatically to Notion. According to internal user data, 82% of users choose Speakwise for this seamless sync.
Pricing
- Free Trial: Full access to all features
- Premium: $59.99/year - unlimited transcription, AI summaries, Notion sync, 100+ languages
When to Choose Speakwise
- Most of your tasks originate in meetings, calls, and conversations
- You forget action items because nobody captures them during discussions
- You want AI to extract tasks automatically instead of typing them manually
- You use Notion for task and project management
- You handle multilingual client conversations with cross-language commitments
When Not to Choose Speakwise
- You need a traditional task manager with recurring tasks, priorities, and project boards
- Your tasks come from typed sources like email and documents, not conversations
- You need team task assignment with shared boards and workload management
- You require Android or web-based task management
Alternative #2: TickTick - Best Value Task Manager
TickTick matches most of Todoist's features and adds a built-in calendar view, habit tracker, and Pomodoro timer - all at a lower price. It is the closest direct Todoist replacement.
Key Features
- Built-in calendar view with time-blocking for daily planning
- Habit tracker for building routines alongside task management
- Pomodoro timer for focused work sessions
- Natural language input for quick task creation
- Cross-platform availability on iOS, Android, Mac, Windows, and web
Pricing
TickTick is free with basic features. Premium costs $35.99/year(about $3/month) - significantly cheaper than Todoist Pro at $48/year after the 2025 price increase.
When to Choose TickTick
Choose TickTick if you want everything Todoist offers plus calendar views, habit tracking, and focus tools at a lower price. It is the most direct Todoist replacement available.
When Not to Choose TickTick
Skip TickTick if you need AI-powered meeting capture or advanced project management features. It is a personal task manager, not a meeting documentation or project planning tool.
Alternative #3: Things 3 - Best for Apple Ecosystem Users
Things 3 is a beautifully designed task manager exclusive to Apple devices. Its one-time purchase model and polished interface make it a premium Todoist alternative for iPhone, iPad, and Mac users.
Key Features
- Award-winning design with intuitive drag-and-drop organization
- Areas, projects, and headings for structured task hierarchy
- Quick Entry with natural language date parsing
- Calendar integration showing events alongside tasks
- Apple Watch app for on-the-go task management
Pricing
Things 3 uses a one-time purchase model: $49.99 for Mac, $9.99 for iPhone, $19.99 for iPad. No subscription fees. Free cloud sync included.
When to Choose Things 3
Choose Things 3 if you use Apple devices exclusively and prefer paying once over annual subscriptions. Its design and simplicity make daily task management enjoyable.
When Not to Choose Things 3
Skip Things 3 if you need cross-platform access, team collaboration, or AI features. It is a personal task manager with no Windows, Android, or web version.
Alternative #4: ClickUp - Best for Team Project Management
ClickUp offers full project management with task dependencies, Gantt charts, workload views, and team collaboration. It fills the project planning gaps that Todoist lacks entirely.
Key Features
- Task dependencies and Gantt chart timeline views
- 15+ project views including Kanban, calendar, and workload
- Native time tracking built into every task
- Custom fields, automations, and workflow builders
- Free plan with generous feature access for small teams
Pricing
Free plan with core features. Unlimited at $7/user/month for small teams. Business at $12/user/month for mid-size teams. Enterprise with custom pricing.
When to Choose ClickUp
Choose ClickUp if you need project management features Todoist lacks - task dependencies, Gantt charts, time tracking, and team workload management. It scales from personal use to enterprise teams.
When Not to Choose ClickUp
Skip ClickUp if you want a simple, focused task manager. Its extensive feature set creates a steep learning curve. Also skip if you need voice-based task capture from meetings.
Alternative #5: Notion - Best for Tasks Plus Knowledge Management
Notion handles tasks alongside documents, wikis, and databases in one workspace. It replaces Todoist plus several other tools with a single, flexible platform.
Key Features
- Task databases with custom properties, views, and filters
- Documents and wikis alongside task management
- AI-powered writing and task assistance
- Multiple views including Kanban, calendar, timeline, and gallery
- Native integration with Speakwise for automatic meeting content
Pricing
Free for individuals. Plus at $8/user/month for small teams. Business at $15/user/month with advanced features. Enterprise with custom pricing.
When to Choose Notion
Choose Notion if you want task management combined with documents and knowledge management. It pairs with Speakwise to automatically receive meeting action items, transcripts, and summaries.
When Not to Choose Notion
Skip Notion if you want a lightweight, fast task manager. Notion's flexibility requires setup time and can feel heavy for simple task lists compared to Todoist or TickTick.
How to Choose the Right Todoist Alternative
1. Identify Where Tasks Come From
If tasks originate in meetings and conversations, Speakwise captures them automatically. If you type tasks from email and documents, TickTick or Things 3 replaces Todoist directly.
2. Evaluate Feature Depth
Need simple task management? TickTick or Things 3. Need project management with dependencies? ClickUp. Need tasks plus knowledge management? Notion. Need meeting-to-task automation? Speakwise.
3. Consider Your Platform
Things 3 is Apple-only. TickTick and ClickUp work everywhere. Speakwise is iPhone-native. Choose based on where you work most.
4. Compare Total Cost
Things 3 costs $79.97 once for all Apple devices. TickTick Premium is $35.99/year. Todoist Pro is $48/year. Speakwise is $59.99/year. ClickUp starts at $7/user/month. Factor in what you actually need.
5. Check Integration Requirements
Speakwise syncs with Notion natively. ClickUp integrates with development tools. Todoist connects to many apps through its API. Match your choice to your workflow ecosystem.
Speakwise gets your hours back.
- ✓Built for in-person meetings, interviews, and site visits.
- ✓Trusted by recruiters, consultants, agents, and field pros.
- ✓One tap to record. Notion-ready summary in minutes.
Frequently Asked Questions
Is Todoist still worth using in 2026?
Todoist remains a solid task manager with clean design, natural language input, and reliable cross-platform sync. However, the December 2025 price increase makes alternatives like TickTick more attractive at $35.99/year versus Todoist's $48/year. Todoist's lack of task dependencies, calendar view on free plans, and time tracking limits power users. For basic personal task management, Todoist works well. For meeting-based workflows, Speakwise delivers more value.
What is the best free alternative to Todoist?
ClickUp offers the most generous free plan with task management, limited project views, and basic collaboration. TickTick's free tier handles personal tasks with lists, reminders, and basic features. Speakwise's free trial gives full access to AI action item extraction, transcription, and Notion sync for testing meeting-to-task workflows. For traditional task management, ClickUp's free plan wins. For capturing tasks from conversations, Speakwise's trial is unmatched.
Can I use Todoist and Speakwise together?
Yes. Record meetings with Speakwise and extract action items automatically. Then create matching tasks in Todoist for tracking and prioritization. However, the most streamlined workflow uses Speakwise with Notion, where action items sync automatically without manual transfer. This eliminates the double-entry problem of recording meetings then retyping tasks into a separate tool.
Which Todoist alternative is best for meeting action items?
Speakwise is purpose-built for this exact problem. It records conversations, transcribes with 95%+ accuracy, and extracts action items automatically. Every task comes with full meeting context. Todoist, TickTick, and Things 3 all require you to manually type tasks during or after meetings - meaning items get missed and context gets lost.
How long does it take to switch from Todoist?
Todoist offers JSON and CSV export for existing tasks. TickTick supports direct Todoist import. Things 3 and ClickUp require manual migration. For meeting-based tasks, you can start using Speakwise immediately - download the app, record your next meeting, and get AI-extracted action items in minutes without migrating any existing data.
Final Verdict
Todoist is a capable task manager. But it cannot solve the biggest productivity problem: tasks getting lost in meetings because nobody captures them fast enough.
For professionals whose action items come from conversations, Speakwise automates the capture-to-task pipeline. Record meetings, get AI transcripts, and receive extracted action items in Notion without typing a single task manually.
TickTick offers the best direct Todoist replacement at a lower price. Things 3 delivers premium design for Apple users. ClickUp scales to full project management. Notion combines tasks with knowledge management.
Download Speakwise from the App Store and see how one-tap recording, AI transcription, and Notion integration can replace your current workflow.
🎯 4.9★ App Store Rating | 📱 Built for iOS
